Administrative and Financial Assistant, With Experience in Procurement

Tasks

1. Support the administrative and financial management of component 3 of the project (Expertise France’s component):

• Ensure the administrative, financial and logistical management of the activities implemented by Expertise France in Rwanda;
• Ensure compliance with local and AFD’s procurement procedures;
• Monitor the project cash flow and keep the project cash journal up to date;
• Ensure the indexing, classification, and archiving of accounting documents and financial documents; Collect and archive the supporting accounting documents of Expertise France. Send these documents to the headquarters of Expertise France;
• Ensure financial reporting of all expenses incurred locally (office operations and activities);
• Supervise the drafting and launching of tenders for the acquisition of equipment and other services provided by EF for the project;
• Supervise the optimal use and inventory of project equipment;
• Contribute to the organization of the missions of international experts and participants: reception, accommodation, transport;
• Support the planning of project activities
• Contribute to the overall monitoring and reporting of project activities;
• Support the organization of various events related to project activities;
• Prepare and support audits.

2.       Assist Rwanda Polytechnic in contractual and financial aspects of the implementation of components 1 and 2 of the project :

• Assist RP’s operational planning, the development of the Project Implementation Document and the development of Budgeted Annual Work Plans;
• Support the design of annual procurement plans;
• Support the financial monitoring of the grant and the management of supporting documents;
• Make an inventory of available procedures and tools and update them if necessary;
• Support the drafting and launching of tenders for construction works, the acquisition of equipment and other services provided for on the project;
• Support RP in developing a consistent capacity-building strategy: participate in the training needs analysis (on contractual and financial aspects), propose capacity building activities improve the management of AFD funds.
• Design and implement training modules on financial and contractual management.

Required experience

• Masters degree (or equivalent level diploma) in economics, management, public finance, or similar field;
• Successful experience of at least 5 years in accounting and financial management;
• Experience in public procurement in Rwanda.

Required skills

• Good command of project management and the project cycle fundamentals;
• Excellent command of office equipment, especially Excel and Word;
• Excellent command of English (written and oral); fluency in French will be an asset;
• Writing skills;
• Initiative, autonomy, and responsiveness;
• Adaptability ;
• Analysis and synthesis skills;
• Organizational skills and thoroughness;
• Communication, coordination and teamwork skills;
• Ability in andragogy/capacity building;
• Interpersonal skills, sense of diplomacy.