Administrative Assistant

 Job Description

1. File handling and logistics 

•  Handling incoming and outgoing documents for HRH Secretariat 
•  Receive and orient visitors of the Executive secretary 
• Handling Filing system (Both physical and electronic filing) 
•  Handling HRH Secretariat logistics 
•  Support to all HRH Secretariat staff in administration. 2. 2. Meeting preparation and organization 
•  Handling preparation of meeting with the Executive Secretary and take notes 
•  Managing the monthly evaluation collection from staff to the ES then to the Human Resource office. 
•  Organize and take minute of the internal meetings 
•  Handle in-country and external travel arrangements and outlook calendar management 
•  Plan, organize, and manage all Secretariat events.

 Job Profile

Bachelor’s Degree in Public Administration, Business Administration, Management, Office Management, Law, Secretariat Studies, Administrative Sciences, Sociology, Social Work or Diploma (A1) in Secretariat Studies, Office Management.

Key Technical Skills & Knowledge required: 

•  Office management skills; 
•  Excellent communication, organizational and interpersonal skills; 
•  Computer knowledge (Microsoft office and Internet); 
•  Analytical and problem- solving skills; 
•  Time management skills; 
•  Ability to work independently and self- motivated; 
•  Ability to be effective in high-pressure situations, handle multiple tasks simultaneously and set priorities; 
•  Strong work ethics, supported by commitment and follow-through; 
•  Fluently in Kinyarwanda, English and/ or French language, knowledge of all is an advantage.