Executive Personal Assistant–Office of the Director 

N^o

Position

Qualifications and desired skills

Summary of key responsibilities

1.

Executive Personal Assistant–Office of the Director 
(Executive PA)

• Bachelor’s degree in Public Administration, International Relations, Law, or any other relevant field;
• 3 years’ experience in the field;
• Fluent in written and spoken English, French, and Kinyarwanda
• Excellent IT skills. 

• Provide high-level and professional administrative and management support to the Director;
• Assist the Director in managing the daily work of LAF and making sure it is completed on time
• Assist the Director in Coordinating departments;
• Coordinating all appointments of the Director;
• Act as the first point of contact with people from both inside and outside of LAF Secretariat;
• Arranging travels, visas and accommodation and occasionally traveling with the Director to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests and handling them when appropriate;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming emails, faxes and often corresponding on behalf of the Director;
• Organizing and attending meetings and ensuring the Director is well prepared for meetings and events.