Finance/ Accounts Officer

TERMS OF REFERENCE FOR THE RECRUITMENT OF ONE (01) FINANCE/ ACCOUNTS OFFICER

 Employer: Nirvana Heights Resort and Spa Ltd

Place of Employment: Rubavu

Employment type: Open-ended contract with probation of three months

Nature of the Business: Hotel and Tourism

 Major Duties and Responsibilities

(a)    Accounting

1. Establish an accounting system to manage and maintain the accounting requirement of the Hotel in compliance with statutory norms;
2. Management of the data file and the appropriate filing of the electronic and hard copies of the financial documents and reports;
3. Prepare monthly financial statement (report) for further analysis;
4. Ensure regular monitoring of the bank account (s);
5. Monitor (i) cash flows and (ii) working capital;
6. Carry out the calculation of the payroll for all staff on the basis of valid contracts and the tax law;
7. Prepare internal invoices for the personal use of the hotel assets;
8. Maintain payment records of all invoices received;
9. Maintain payee statement records of all suppliers and service providers;
10. Carry out payment of all regular area of office expenses such as car rentals, telecommunication (telephone, internet, etc) bills, advances, etc;
11. Maintain and manage all relevant taxation such as remittances to Revenue and Custom, etc;

(b)    Finance/ Budget

1. Prepare an annual financial and budget plan in consultation with the Managing Director, and the Hotel Manager;
2. Develop financial manual, policy, and guidelines;
3. Provide guidelines and format to the business divisions for submitting their accounts for budget & balance sheet preparation;
4. Furnish necessary and classified information to the board along with analysis and suggestions;
5. Prepare the following information to strengthen and formalize the corporate decision-making process:

• Annual business plans, cash flow projection, forecasts, and long-term plans;
• Budgets including the capital, manpower and overhead budgets along with variance analysis;
• Coordinate and assist Statutory Auditing/RRA when called by RRA;
• Consult with division businesses units to improve financial performance;
• Prepare quarterly operating results of the Hotel as a whole and division businesses
• Prepare and maintain the following data for statutory auditing, presentation to the Board and Annual Report:

I.    The financial statement presenting fairly its states of affairs, the results of its operation, cash flows and change in financial positions;
II.    Proper books of accounts;
III.    Appropriate accounting policies to guide financial statements and accounting estimates preparation;
IV.    National/International accounting standards, as applicable in Rwanda, to comply and prepare financial statements;
V.    Sound internal control system for effective implementation and monitoring.
VI.    Compile and present the annual budgeting/ Strategic Financial Planning at least once in three months.
 

(c)    Others

1)    Maintain and be the custodian of all accounts and budget-related documents and files;
2)    Maintain and manage all records related to Hotel assets;
3)    Represent the Hotel in all stakeholders meeting related to accounts, finance, and budget;
4)    Attend Board meeting as and when required for budget and financial statement presentation;
5)    Prepare annual report;
6)    Carry out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of the Hotel’s work as assigned by Director;
7)    Prepare Hotel Procurement standard operating procedures 

(d)    Salary:   Negotiable

(e)    Gender:  ladies are encouraged to apply

(f)    How to apply: Send your application resume, CV, and academic transcripts via the “Apply for this job” button below 

(g)    Deadline for application: 30^th July 2020