Human Resource and Administration Manager

Job Purpose: Reporting to the CEO, the holder of this position shall have an oversight role of the human resource and administration department.

Key Responsibilities

• Facilitate the attainment of the corporate vision, mission, and strategic objectives of UDL through formulation and implementation of a suitable HR strategy which ensures attraction, development, and retention of talented staff;
• Prepare and manage the Human Resource annual budget and ensure cost containment;
• Develop and implement sound operating policies and procedures to ensure good Human Resource Management and a conducive working environment
• Improve UDL’s processes by developing an effective organization structure and managing organizational change processes through harmonization of recruitment procedures, engagement contracts, and application of other HR policies and procedures across the organization;
• Formulate and implement a robust performance management system, clear staff and leadership growth and development systems, and equitable, innovative, and competitive remuneration;
• Work jointly with other senior managers to define job requirements, develop appropriate and up to date job descriptions, and conduct comprehensive manpower planning. Conduct periodic job analysis and advice Management accordingly;
• Create a conducive working environment by providing adequate and open communication channels, suitable staff safety and welfare programs, and quick and effective resolution of staff disputes;
• Aid the Management Board in decision making by providing regular and quality Human Resource reports as well as offering advisory services to the Management Board on good Human Capital management practices.
• As part of the top management, the position holder should be proactively involved in supporting the development and achievement of the foundational goals and mission of the UDL
• Identify and implement training and development of staff to enhance productivity;
• Oversee operations of Administration and HR Sections for efficiency.
• Ensure administrative contracts comply in all respects and safeguards UDL’s interest.

 Job Qualifications

• A Bachelor’s degree in Human Resource Management/Business Administration, Public Administration or a relevant course from a recognized university with 10 years’ of experience with 3 years in as a Human Resources Officer
• Master’s degree in any of the following fields: Human Resource Management/ Development, Industrial Relations, Education or Public/Business Administration with at least 8 years of related experience

Knowledge, Skills & Proficiencies

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:
• Self-confident, decisive, resilient, and able to thrive under pressure in a fast-paced environment.
• A lateral and innovative thinker, an original problem-solver.
• Self –disciplined, with excellent time management skills, and flexible in order to achieve results.
• Excellent interpersonal skills and ability to deal with people from diverse backgrounds.
• A motivational team-leader focused on managing, coaching and developing others 
• Be honest, ethical, and dependable and of proven moral integrity
• Be responsive, prompt, effective and impartial
• Expert stress management skills and advocacy, relationship building, and collaboration
• Attentive listener; understanding, empathetic, and personable
• Have emotional intelligence
• Proficiency in both written and spoken Kinyarwanda and English languages is necessary; working knowledge of French is an asset;
• Computer literate with proficient knowledge of MS Word, Excel, and PowerPoint.

Professional Qualifications / Membership to professional bodies

• Being a member of the Institute of HRM shall be added advantage