Human Resources & Administration Manager

JOB ADVERTISEMENT

Background and Purpose

 Gahini Rehabilitation Center (GRC) is a Rwandan Non-Governmental Organization (NGO) that started in 1969, registered as a faith-based organization on 20^th Jan. 2020. GRC’s mission is to offer comprehensive rehabilitation services to Persons with Disabilities by creating an enabling environment in such a way that persons with disabilities can realize their full potential.

Gahini Rehabilitation Center (GRC) is located in Kayonza District and offers comprehensive rehabilitation services including physiotherapy, occupational therapy, orthopedic surgery, orthopedic appliances (prosthesis & orthesis), Community Based Rehabilitation program and outreach activities to assist persons with disabilities at the center level and in the community. The Ministry of Health in partnership with CBM is supporting GRC to become a national referral center of excellence for rehabilitation services.

With this background, we are looking for passionate, qualified, and experienced Rwandese candidates to fulfill the Human Resources and Administration Manager vacant position. The incumbent will be an employee of the Gahini Rehabilitation Center (GRC) with a contract of six months renewable depending on work performance and funds availability.

Position:  HUMAN RESOURCES & ADMINISTRATION MANAGER

Reports to: GRC Director

Location: Gahini Rehabilitation Center (GRC), Kayonza District

 JOB SUMMARY:

 To provide day-to-day administrative support in the implementation of human resource policies, procedures, and ensure smooth office operations in GRC. The main HR & administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Ultimately, you should be able to ensure GRC HR unit supports our employees while conforming to Rwanda labor laws.

DUTIES AND RESPONSIBILITIES OF THE HUMAN RESOURCES & ADMINISTRATION OFFICER:

• HUMAN RESOURCES

1. To oversee all HR tasks in the office in compliance with GRC established policies and procedures, Rwanda’s labor law and other related matters.
2. To revise GRC Procedures and Policies Manual
3. Maintain updated and well-organized staff files.
4. Maintain, conduct, and keep on track staff work contracts, job descriptions, KPOs, performance appraisals, and annual leaves.
5. Provide advice to the GRC Director on HR matters.
6. Ensure staff salaries, PAYE (TPR), pension, CBHI Scheme, and medical insurance are paid in time.
7. Minute taking for staff meetings and other meetings as required.
8. To answer GRC employees’ queries about HR-related issues

• ADMINISTRATION

1. Manage and supervise administrative functions and support staff.
2. Responsible for the procurement of office supplies and services and provide administrative support for the maintenance of the telephone, communication, Vehicle management and computing system.
3. Ensure a proper workplace environment.
4. To Coordinate and provide administrative support for quarterly GRC Board of Directors meetings.
5. To provide administrative support for the GRC Director such as meeting scheduling and travel arrangements.
6. Minute taking for staff meetings and other meetings as required.

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:

• University Degree in Human Resources or Administration
• 7-10 years working experience in a similar capacity
• Thorough understanding of Rwanda labour and employment laws.
• Good computer skills in spreadsheets and word processing.
• Good organization and interpersonal skills with the ability to function in a multi-cultural environment.
• Fluent spoken and written English and Kinyarwanda
• Flexible, resourceful, and able to perform despite tight schedules.
• A high-level individual who is independent, proactive with a good attitude and mindset.
• Must take initiative to complete the task assigned.
• Has a strong stakeholder focus and service-oriented attitude.
• Adheres to GRC’s values, which are: Respect, Inclusion, Compassion, Teamwork and Excellence.

 Candidates with the required profiles are invited to submit, via e-mail, a cover letter mentioning salary expectations and availability, CV with three professional references, and specify the position you are applying in the subject line to: info@grcrwanda.org

GRC encourages persons with disabilities to apply for this position.

Application deadline: Friday 3^rd July 2020 at 5:00 PM

Only short-listed candidates will be contacted for written and interviews tests.

Gahini, 26^th June 2020

GRC Management