Human Resources & Administration Officer

GAHINI REHABILITATION CENTER PO Box: 22 KIGALI, RWANDA Phone Number: (+250)783601225 Website: www.grcrwanda.org Email:info@grcrwanda.org Eastern Province, Kayonza District

“ Your Disability is our Priority”

JOB ADVERTISEMENT                                                                        

Background and Purpose

Gahini Rehabilitation Center (GRC) is a Rwandan Local Non-Governmental Organization (NGO) started in 1969 and got registered as a faith-based organization on 20^th Jan. 2020, whose mission is to offer comprehensive rehabilitation services to Persons with Disabilities by creating an enabling environment in such a way that persons with disabilities can realize their full potential.

Gahini Rehabilitation Center (GRC) is located in Kayonza District and offers comprehensive rehabilitation services including physiotherapy, occupational therapy, orthopedic surgery, orthopedic appliances (prosthesis & orthesis), Community Based Rehabilitation program and outreach activities to assist persons with disabilities at the center level and in the community. The Ministry of Health in partnership with CBM is supporting GRC to become a national referral center of excellence for rehabilitation services.

With this background, we are looking for passionate, qualified and experienced Rwandese candidates to fulfill the following three vacant positions. The incumbents will be employees of the Gahini Rehabilitation Center (GRC) with a contract of one (1) year renewable depending on work performance and funds availability.

Position 3:  HUMAN RESOURCES & ADMINISTRATION OFFICER (1)

Reports to: GRC Director

Location: Gahini Rehabilitation Center (GRC), Kayonza District

JOB SUMMARY:

To provide day-to-day administrative support in the implementation of human resource policies, procedures, and ensure smooth office operations in GRC. The main HR & administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Ultimately, you should be able to ensure the GRC HR unit supports our employees while conforming to Rwanda’s labor laws.

DUTIES AND RESPONSIBILITIES OF THE HUMAN RESOURCES & ADMINISTRATION OFFICER:

HUMAN RESOURCES

1. To oversee all HR tasks in the office compliance with GRC established policies and procedures, Rwanda’s labor law and other related matters.
2. To revise the GRC Procedures and policies Manual
3. Maintain updated and well-organized staff files.
4. Maintain and keep on track staff work contracts, job descriptions, KPOs, performance appraisals and annual leaves.
5. Provide advice to the GRC Director on HR matters.
6. Ensure staff salaries, PAYE (TPR), pension, CBHI Scheme and medical insurance are paid in time.
7. Minute taking for staff meetings and other meetings as required.
8. To answer GRC employees queries about HR-related issues

ADMINISTRATION

1. Manage and supervise administrative functions and support staff.
2. Responsible for the procurement of office supplies and services and provides administrative support for the maintenance of the telephone, communication, Vehicle management, and computing system.
3. Ensure a proper workplace environment.
4. Coordinate and provide administrative support for quarterly GRC Board of Directors meetings.
5. To provide administrative support for the GRC Director such as meeting scheduling and travel arrangements.
6. Minute taking for staff meetings and other meetings as required.

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:

• University Degree in Human Resources or Administration.
• 3-5 years of working experience in a similar capacity
• Thorough understanding of Rwanda labor and employment laws.
• Good computer skills in spreadsheets and word processing.
• Good organization and interpersonal skills with the ability to function in a multi-cultural environment.
• Fluent spoken and written English and Kinyarwanda
• Flexible, resourceful and able to perform despite tight schedules.
• A high-level individual who is independent, proactive, with a good attitude and mindset.
• Must take initiative to complete the task assigned.
• Has a strong stakeholder focus and service-oriented attitude.
• Adheres to GRC’s values, which are: Respect, Inclusion, Compassion, Teamwork, and Excellence.

How to apply:

Candidates with the required profiles are invited to submit, via e-mail, a cover letter mentioning salary expectations and availability, CV with three professional references, and specify the position you are applying in the subject line to info@grcrwanda.org

GRC encourages persons with disabilities to apply for this position.

Application deadline: Monday, 27^th April 2020.

Only shortlisted candidates will be contacted.

Gahini, 17^th April 2020

GRC Management