Monitoring and Evaluation Manager

TERMS OF REFERENCE MONITORING AND EVALUATION MANAGER

OVERVIEW

Inspire, Educate, and Empower Rwanda (IEE) is a Rwandan local Education Not-For-Profit Non-Governmental Organization (NGO). Since 2005, in collaboration with partners, IEE has complemented efforts of the Ministry of Education/ Rwanda Education Board, contributing to educational implementation. IEE designs and delivers innovative programmes to address challenges to provision of quality education.

IEE programmes range from teacher development training and technical assistance, teaching and learning, curriculum and material development, research and evaluation, education policies and systems reform.

 PURPOSE OF THE ROLE

Among other roles, the Monitoring and Evaluation Manager will work under the direct supervision and guidance of the Deputy Country Director- Programmes in collaboration with the Project Coordinator for assessing project activities, outputs and outcomes against agreed targets.

RESPONSIBILITIES

Summary of key accountabilities

• Development and implementation of results-based monitoring, evaluation, and reporting system with detailed guidelines for its implementation.

• Leadership role in conducting outcome/impact and evaluation studies on programmes.

• Planning, Management, Reporting, and data analysis together with developing and implementing comprehensive Monitoring and Evaluation (M&E) Strategy for Projects.

• Facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation.

Key accountabilities include:

• Development and implementation of results-based monitoring, evaluation, and reporting system with detailed guidelines for its implementation.

• Develop and implement an effective result-based M&E system including tools and techniques in collaboration with Programme teams and ensure that M&E systems and procedures are well-integrated with programme requirements, and funder systems and procedures.

• Generate convincing evidence of project impact for policymakers, donors, government officials, and other stakeholders.

• Monitor all project activities and progress towards achieving the programme output.

• Suggest strategies to the Programme Management team for improving the efficiency and effectiveness of programmes by identifying bottlenecks in completing activities and developing plans to minimize or eliminate such bottlenecks.

• Prepare quality monitoring and evaluation reports highlighting programme progress and share with programme staff with recommendations for further improvement.

• Leadership role in conducting outcome/impact and evaluation studies on programmes.

• Work as a focal person for the Monitoring and Evaluation component, identify delivery issues of the component and ensure effective coordination of the component activities for quality and consistency.

• Lead the Monitoring and Evaluation component and be responsible for generating outputs and results specified for this Component as well as for whole programmes.

• Identification of research and M&E priorities and including these in annual plans.

• Coordinate, organize, facilitate different research/evaluation (performance evaluation, baseline, mid-term evaluation, final evaluation, etc.) using both qualitative and quantitative methods.

• Develop Terms of Reference (ToR) for hiring consulting firms following procedure and coordinate researches and studies.  

• Ensure quality of study reports prepared by consulting firms by providing technical inputs and ensuring compliance of studies with respective ToR, and share the findings with different stakeholders

• Planning, Management, Reporting and data analysis together with developing and implementing comprehensive M&E Strategy for Projects.

• Prepare annual and multiyear plans and budgets for M&E and coordinate in preparing overall programme activity monitoring.

• Prepare Key Result Reports, Annual Result Reports, Quarterly & Annual Progress, and M&E reports for programme donors following their respective guidelines.

• Participate in Annual Project Reviews and Planning workshops organized by IEE and assist Programme Managers in preparing materials for workshops.

• Organize and facilitate M&E training and workshops including preparation of concept notes and development of training materials, training schedules, etc;

• Develop capacities of project staff and partners to conduct M&E activities using project monitoring frameworks.

• Analyze case related/thematic data along with capacity and awareness-raising data in coordination with different components of projects.
• Facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation.
• Identification and documentation of success stories, achievements, lessons learned and document recommendations to be integrated into broader IEE knowledge management efforts
• Compile and disseminate information extracted from all available information management systems to Project Management and other stakeholders as needed.
• Identify and formulate lessons learned from evaluations and studies to be integrated into broader knowledge management, planning and strategies.
• Collaboration and coordination with M&E Officer and Programme Managers on monitoring and evaluation issues.
• Organization and conducting results-oriented trainings in relevant Programme areas.

Other key responsibilities:

• Design and implement projects’ Monitoring, Evaluation, and Learning (MEL) Plans. 
• Establish robust data collection, management, and reporting systems for programmes.
• Ensure project progress against targets is regularly tracked and evaluate project success in achieving objectives and goals.
• Regularly report results and data to IEE Management and donors through narrative reports.
• Ensure data quality through data quality assessments, data cleaning, verification, and validation.
• Oversee all data collection efforts, including evaluation, surveys, assessments, and all qualitative and quantitative studies.
• Plan and coordinate regular field monitoring visits.  
• Any other responsibilities as requested by IEE Management.

PERSON SPECIFICATION

Competencies

Management and Leadership

• Demonstrates openness to change and ability to manage complexities and the ability to multi-task under tight deadlines.
• Demonstrates strong administrative skills and results-oriented approach to work
• Ability to think quickly and improvise when necessary.
• Creative self-starter with an ability to work independently and also as an integral part of a team to deliver results.
• Focuses on results and responds positively to feedback.
• Consistently approaches work with energy and a positive, constructive attitude.

Knowledge Management and Learning

• Shares knowledge and experiences with colleagues and stakeholders
• Seeks and applies knowledge, information, and best practices from within and outside IEE.
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

• Ability to effectively support in strategic planning, results-based management, and reporting.
• Ability to implement new systems and affect staff behavioral/ attitudinal change.
• Ability to plan and organize work accordingly.
• Ability to work with no or minimum supervision.
• Strong computer skills with a knowledge of many desktop applications that will be useful for the position, such as Microsoft Word, Excel, PowerPoint e-mail, and data analysis software packages like SPSS, Stata, and R.

Required Qualifications, Experience, and Abilities:

Education:

Master’s degree in statistics, M&E, social sciences, project management, public policy, international development, economics, or related field.

Experience:

• At least 5 years of overall experience and 3 years of relevant experience in monitoring and evaluation, program management, designing and conducting program evaluation (Baseline, mid-term, final, etc) using both qualitative and quantitative methods.
• Understanding of how to measure the success of projects working in the Education sector
• Experience in planning, monitoring, and reporting.   
• Experience in data management and analysis
• Previous experience in working with NGOs, Government agencies, donors and other development partners will be an added advantage.
• Previous experience in preparing Key Result Reports and Annual Result Reports following donor guidelines would be considered as an asset.
• Track record in M&E leadership is a plus.

Other desirable skills and competencies:

• Excellent written and verbal communication skills in English and Kinyarwanda.  
• Able to analyze and evaluate complex information, including statistics.
• Able to analyze and respond to external developments and identify issues speedily and effectively.  
• Ability to clearly accurately articulate complex information to a wide range of audiences.  Excellent written and oral presentation skills, with the ability to engage, inspire, build credibility, and engender trust with diverse audiences.
• Strong analytical and problem-solving skills.
• Demonstrable supervisory experience.  
• Ability to enthuse and engage a diverse range of stakeholders internally and externally.   
• Time management skills, project management skills, and organizational skills. The ability to meet deadlines is essential.
• Ability to research and quickly disseminate relevant, emerging, and existing evidence-based practices and models.
• Proven experience in programme management.
• Proven stakeholder management skills.
• Proven experience managing a team
• Demonstrable skills and experience in project leadership, producing policy papers or equivalent with a proven ability to synthesize large amounts of information into concise reports. 
• Strong project management experience including planning, initiating and delivering new initiatives within agreed time scales.
• Demonstrable skills and experience in securing involvement of internal and external stakeholders, planning and facilitating consultation exercises, interviews or fact-finding meetings which result in all relevant information being collected within a limited timeframe.
• Good presenter with experience of presenting complex ideas to specialist and non-specialist audiences.
• Able to work flexibly as part of a small team and to work independently.
• Good IT skills including proficient knowledge of MS Word, Excel, PowerPoint.
• Trustworthy, ethical, and authentic in all situations.
• Extremely well-organized multi-tasker.
• Self-motivated, ambitious, goal-oriented.

OTHER KEY INFORMATION

TO APPLY

Qualified candidates are requested to submit a cover letter, and CV including names of at least 4 position-relevant referees with scanned copies of certificates/diplomas, to The Country Director, Inspire Educate and Empower Rwanda (IEE) at ieerwanda.directorate.org@gmail.com  on or before the closing date of August 31, 2020.

Please place “Monitoring and Evaluation Manager” in the subject line of the email when applying.

*Not heeding to this instruction will lead to disqualification.

Only short-listed candidates will be contacted.

No late application or telephone inquiries will be considered.

IEE upholds commitment to gender balance and diversity without distinction as to race, gender or religion and without discrimination of persons with disabilities.