Procurement Officer

General Job information

Job title: Procurement Officer

Business Group/Unit: Africa Improved Foods Ltd

Department: Procurement

Position in the organization

 Reports to: Procurement Manager

Direct reports: None

Indirect reports: None

Purpose of the job

AIF is seeking a detail-oriented, thorough, and organized procurement officer to oversee purchases and develop new contracts. In this position, you will play a key role in procuring high-quality and cost-efficient supplies for AIF as an organization especially all products needed for the plant.

You will follow procurement procedures, maintain an updated list of inventory and incoming purchases and supplies, and be responsible for their shipment confirmation to the internal users as well as external suppliers. This include but not limited to all OEMs.

Key Responsibilities

Core Responsibilities:

• Estimating and establishing cost parameters and budgets for all assigned purchases
•  Create and maintain good relationships with vendors/suppliers
•  Making professional decisions in a fast-paced environment
•  Maint ain accurate records of purchases, pricing, and other important data
• Review and analyze all vendors/suppliers, supply, and price options
• Develops plans for purchasing equipment, spare parts, and supplies
• Negotiate the best deal for pricing and supply contracts for all our OEMs and ensure that the products and supplies are high quality
• Create and maintain an inventory of all incoming, current supplies and use of MRP to maintain the minimum orders
• Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
• Working with team members, internal users, and Procurement Manager to complete duties as needed
•  Publish a monthly report on the TCO vs Budget.
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices of AIF as a company.

Support Contract Manager in implementing contract & ensure contract compliance:

• Support in collecting and consolidating data on contract compliance and supplier performance
• Support in identifying opportunities and actions for continuous improvement by means of analysis of supplier performance and internal KPI data.

Requirements and Qualifications

•  Bachelor’s degree in Procurement, Logistics, Accounting, or related field preferred
•  Solid knowledge and understanding of procurement processes, policy, and systems
•  Two (2) years previous experience as procurement officer or related position
•  Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Having used SAP, ERP or any other related software will be an added advantage
•  Ability to analyze problems and strategize for better solutions
•  Ability to negotiate, establish and administer contracts
• Experience of local, regional, and International purchases and shipment
•  Knowledge of supply chain concepts (TCO) and supply chain incoterms
•  Knowledge of purchasing processes (sourcing and operational) in business to-business context
•   Familiar with industry and markets dynamics as well as value chain
•   Result oriented & Self-propelling attitude
•   Pro-active in process-efficiency-initiatives
•   Excellent verbal and written communication skills
•   Ability to multitask, prioritize, and manage time efficiently
•   Accurate and precise attention to detail
•   Ability to work well with management and staff at all levels
•  Goal-oriented, organized team player.