Project Officer

JOB ANNOUNCEMENT

1. Introduction

Pro-Femmes/ Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at the advancement of women’s status, peace, and development. It was established in October 1992, and currently represents 53 member organizations within the country.  The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic-political and legal status, and to enhance the institutional and organizational capacities of its member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice, and human rights.

To achieve her mission promoting the social-economic status of women and girls, in partnership with CARE International in Rwanda, PFTH is implementing the 5 years’ project (2020-2024) titled “Gender Equality and Women’s Empowerment (GEWEP III)”. The overall goal of the project is: ’By 2025, 170,400 poor and vulnerable women and girls in 8 districts in the Southern Province of Rwanda are economically, politically and socially empowered and exercise their rights’.

 PFTH will focus on the following outcome and outputs contributing to achieving the project goal:

Outcome 1: Strengthened civil society working on women and girl’s empowerment and gender equality, including a strong women’s voice

Output 1.1: Improved capacity (in leadership, strategic management, financial management, governance, service delivery, advocacy, sustainability, legitimacy, transparency, and accountability) of the national civil society platform umbrella and CSO members working on gender equality and women and girls’ empowerment

Output 1.2: Increased evidence-based advocacy conducted by CSOs working on gender equality and women and girls’ empowerment

Output 1.3: CSOs lobby to improve their enabling environment  

Output 1.4: Improved women’s and girls’ voices and participation in decision-making processes by (local) government.

It is in this regard that PRO-FEMMES/TWESE HAMWE is looking for a suitable candidate to fill the position of the PROJECT OFFICER

Duty station: Southern Province (District to be determined)

Type of the contract: One-year renewable based on staff performance

1. Job purpose statement

Under the supervision of the project coordinator, the project officer is responsible for overseeing the project field operations ensuring timeliness and efficiency in planning, delivery, distribution, documentation, and reporting of project field activities. S/he will coordinate and directly supervise the work of the project’s field officers and represent Pro-Femmes/Twese Hamwe (PFTH) in field-level meetings and forums while maintaining healthy relationships with government officials, project partners & stakeholders and donors.

Key responsibilities 

Contribute to program strategy development & implementation

To contribute towards the development of program strategies and tactical interventions and project plans, ensuring the commitment of all stakeholders and steady accomplishment of PFTH’s objectives:

Subtasks:

• Participate in the development, implementation, revision, and communication of PFTH strategic plans (advocacy, policy development/review, development of master plans and budgets, etc), business plans and annual operating plans
• Develop and coordinate field-level operations to ensure adequate and efficient service provided to project participants and stakeholders
• Liaise with other staff supporting GEWEP to ensure regular work plans are prepared and submitted to the program manager
• Attend PFTH program coordination meetings
• Coordinate project planning with field officers and other GEWEP partners
• Support in Strengthening the umbrella’s coordination mechanisms
• Contribute to resource mobilization including proposal developments

 Project implementation, M&E, learning, and reporting

• Ensure all programs and financial documents are properly filled in, checked for accuracy, signed, and submitted to PFTH office on time.
• Review & validate project data and implementation reports from Field officers to ensure accuracy.
• Organize field monitoring visits to ensure effective & quality implementation of project activities;
• Ensure proper reporting and documentation of field level activities, and that the project implementation strictly follows the approved plan
• Organize regular weekly field staff meeting and discuss weekly work plans.
• Ensure all field officers prepare their weekly/monthly reports for submission to the Project Manager on a timely basis
• Prepare and submit weekly, monthly and quarterly progress reports to the Program Manager in a timely manner.
• Organize and supervise the development and execution of Fieldwork plans and schedules.
• Coordinates with the staff members and assists them in planning, training, budgeting, and conflict resolutions.

 Management of project staff and assets

• Conduct regular supervision, orientation, coaching and performance assessment of the Field officers
• Ensure that field officers are provided with technical assistance and training in a bid to carry out their duties effectively; ensuring compliance with donor requirements and the production of good quality reports/monitoring data
• Take assertive corrective action in case of problems or serious shortfalls in timelines, standards or compliance; escalating to the supervisor in case of difficulty
• Ensure project assets are maintained in good condition and against safety standards

 Representing PFTH and participate in networks (relationship development)

To represent PFTH to stakeholders & relevant networks; at all times behaving according to high standards of professionalism and enhancing PFTH’s visibility at the local level.

Subtasks

• Promote Relationship development (representing PFTH and participate in relevant networks/forums i.e. JADF accountability events, GEWEP coordination meetings with project partners, joint supporting field visits, project evaluations, etc)
• Coordinate the process of advocacy issues identification with social movement networks at the district level.
• Ensure that PFTH adequately engages with the local leadership structure, and that project information and all advocacy issues are communicated as necessary.
• Be proactive in liaising with Donors & PFTH Head Office, keeping them fully informed of progress, supporting field visits and maintaining excellent relationships at all times

 Additional general responsibilities

• Be proactive in ensuring that PFTH’s core values, code of conduct, and principles of gender equity and diversity are upheld throughout the area of responsibility and provide leadership to others
• Take responsibility for ensuring personal safety and security; giving due care and consideration to the impact of personal decisions on the safety and security of others
• Take responsibility for personal performance, be accountable for own actions and decisions and be answerable for resulting consequences
• Frequently brief and consult with the Project Manager to mitigate any risks associated with the project implementation
• Carry out other duties as requested by the supervisor

1. Important relationships

Internal

• Collaboration with other project staff is required
• Liaise with other colleagues with similar position/responsibilities in other PFTH’s projects in order to stay aware of the latest developments in her/his area of work
• Maintain strong links with other colleagues in general services/operations departments, in the project area and elsewhere

External:

• Maintaining strong links with project partners
• Coordinate with other stakeholders at national and local levels, in particular, members of JADF
• Representation in national or provincial forums as appropriate: TWGs and JADFs

1. Requirements for the role

Educational qualifications:

Minimum of a Bachelor’s degree in Development Studies, Gender Studies, Community Development, Social Sciences, or other related fields.

Experience required:

• Having at least 3 years’ field supervision experience working with local or international NGOs in project management, community development, or livelihood projects.
• Strong experience and knowledge of civil society in Rwanda
• Experience in establishing and maintaining collaborative relationships with different stakeholders in gender equality and women’s empowerment, social movements/networks, donors, and government counterparts.
• Experience in staff management
• Experience with project management Demonstrated experience working with civil society organizations, multi-donor agencies and or developmental partners

Technical skills:

• Having a basic understanding of project management and organizational skills with an ability to supervise and lead the team to achieve the goals and objectives of the organization.
• Fluent communication (verbal & written) skills in English/French, as well as Kinyarwanda, required
• Strong report writing skills
• Able to think creatively and to innovate
• Computer literacy in Microsoft Excel and Word is absolutely essential
• Good planning, organizing, and problem-solving skills
• Demonstrated self-awareness, leadership, and interpersonal skills

Competencies:

• Ability to inspire and develop Others
• Demonstrated capacity to facilitate change and focus on the impact
• Demonstrate integrity by modeling the PFTH values and ethical standards;
• Ability to perform specialized tasks related to Results-Based Management
• Excellent knowledge of gender equality and women empowerment
• Ability to contribute to team building and learning environment.

HOW TO APPLY

Interested candidates should address their application enclosed with a cover letter, Curriculum vitae, academic documents, and other certificates to the Chairperson of PRO-FEMMES/TWESE HAMWE and delivered in a single PDF document to PRO-FEMMES/TWESE HAMWE’s e-mail “recruitment@profemmes.org” not later than 08^th May 2020 at 4:00 pm. PFTH is an equal opportunity employer and Female candidates are strongly encouraged to apply for this position.

PRO-FEMMES/TWESE HAMWE head office is located next to Gahanga Sector Offices, Kicukiro district, City of Kigali.

N.B:

• The subject of the e-mail should be mentioned “Application for the position of PROJECT OFFICER”
• Only short-listed candidates will be contacted for a written test.

Done on 22^nd April 2020

Emma Marie BUGINGO

Executive Director 

Pro-Femmes/Twese Hamwe