Sales& Procurement Controller

WE’RE HIRING           

Sales& Procurement Controller

WHAT YOU’LL DO

• Receive all invoices; analyze them prior to submission to the Finance team. This means each invoice to be submitted with an/a:

1. Approved purchase Order
2. Signed delivery note
3. Accurate receipts
4. All submitted documents to the Finance must be clear, accurate, and complete.

• Delivery notes: Ensure they are thoroughly reviewed and correctly updated in the system to reflect the final amount of quantities delivered, meaning accurately reflecting for any sales returns or any shortages that might’ve happened to an order.
• Ensure that any extra quantity ordered and delivered to the customer in addition to what is on the primary purchase order it is captured into the system, proper documentation is done for both the company and the customer.
• Be in charge of Purchase orders and supplier invoices approval
• It is your solely responsibility to find out any forgery, or fraud among the documents to be submitted to the Finance, the question concerned staff and highlight it to the Management right away
• It is your solely responsibility to ensure accuracy and correctness among the documents to be submitted to the Finance, question concerned staff in order to obtain clarification where necessary
• Make an administrative electronic purchase order
• Be part of the implementation of the Promotion management and initiation for slow-moving produce and dry goods in terms of accurate pricing comparison from the system. This is mainly conducted by the inventory team & sales team.
• Be in charge of creating the account for each new Supplier & product in the system, where applicable to your position

Administrative Procurement

• Evaluate current and new administrative suppliers to determine optimal setup for supply contracts taking into account costs, delivery times, product quality and available inventory
• Participate in negotiations with vendors, including researching prices, products, and other data beforehand and coordinating with suppliers to create optimal purchasing contracts
• Oversee fulfillment of supply contracts by verifying quantity and quality of incoming shipments, checking invoices for accuracy, ensuring compliance with contractual regulations and working with vendors as necessary to resolve any discrepancies
• Create and maintain a computerized database of supply purchase orders, paid invoices, goods delivered, product and raw material quality, current inventory and future order scheduling, of such administrative goods

Requirements:

• Minimum Bachelor’s degree in supply management, or accounting, or Procurement.
• Highly proficient user of Microsoft Office, especially Word and Excel
• Experience of using Procurement and Finance systems will be an added value
• Excellent negotiating abilities
• Strong interpersonal skills and decision-making ability
• Solid understanding of supply chain concepts and supplier analysis methods
• Excellent communication skills, both written and verbal  
• Ability to prioritize work, and achieve deadlines  
• Excellent attention to detail and organizational skills
• Team player with an ability to work on own initiative  
• High level of diligence in order to complete tasks from start to finish, effectively and efficiently

Application process:

To apply for this position: send the application letter, academic credentials, and CV with three referees: in a Single PDF document by using the” Apply for this job” button below not later than June 28th,2020.